Assumption Parish Public Records Lookup
Assumption Parish public records are managed by the Clerk of Court in Napoleonville, with records dating as far back as the 1700s, making this one of Louisiana's most historically rich archives of public documents. Under Louisiana Constitution Article XII, Section 3 and La. R.S. 44:1, Assumption Parish public records are open for inspection by any person, subject to specific statutory exemptions.
Assumption Parish Quick Facts
Assumption Parish Public Records: Clerk of Court Office
Erin Hebert serves as Clerk of Court for Assumption Parish. The office is at 4809 Highway 1, Napoleonville, LA 70390. Mail goes to P.O. Drawer 249, Napoleonville, LA 70390. Phone is (985) 369-6653. Fax is (985) 369-2032. Email is ehebert@assumptionclerk.com. Hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The clerk's website is at assumptionclerk.com.
The Assumption Parish Clerk of Court's office is uniquely dedicated to providing extraordinary service to the community. That includes preserving and managing public records dating as far back as the 1700s. This deep historical archive makes Assumption Parish an important source for genealogical and historical research in Louisiana. Few clerk's offices in the state can match the age and scope of these records.
Note: The office runs on statutory fees from services rendered, not from tax revenue, which means every fee charged goes directly toward operating costs and record preservation.
Online Public Records Access and ePortal
The Assumption Parish Clerk of Court provides 24/7 online access through its ePortal. This portal includes a record search, eRecording, eFiling, and eClerks Alert. The clerk's website at assumptionclerk.com is proud to offer these convenient online tools that reduce the need for in-person visits to Napoleonville. Free LCRAA indexes are also available directly on the clerk's site, which is an added convenience compared to some other parishes.
The subscription cost for full online access ranges from $20 to $500 depending on the duration selected. Printing records through the online system costs $1 per page. The free LCRAA index at laclerksportal.org covers Assumption Parish and all 64 Louisiana parishes, providing a no-cost starting point for many searches. eClerks LA also provides another online access path to Louisiana court records including those filed in Assumption Parish.
The Assumption Parish Clerk of Court website at assumptionclerk.com provides direct access to the ePortal, online record search, and LCRAA indexes for Assumption Parish public records.
The 24/7 ePortal means you can search most records any time without waiting for office hours.
Duties of the Clerk and Public Records Scope
The Assumption Parish Clerk of Court holds several official roles defined by the Louisiana Constitution. These duties are extensive and cover more than just public records. The clerk serves as Clerk of District Court and manages all court filings. The clerk also acts as Ex-Officio Recorder of deeds, mortgages, and other legal instruments. This means property records are part of the same office as court records.
Beyond that, the clerk serves as Chief Elections Officer for the parish and custodian of voting machines. The clerk is Ex-Officio Member of the Jury Commission and Ex-Officio Member of the Board of Election Supervisors. All of these functions generate records, many of which are public under La. R.S. 44:1. Election records, land filings, and court documents are all open to the public unless a specific exemption under La. R.S. 44:4 et seq. applies. Exemptions include tax returns, personal health records, and juvenile case files.
Marriage and Divorce Public Records
Marriage and divorce records are among the more commonly requested Assumption Parish public records. Marriage records cost $10 per page for a certified copy. Divorce records are $6 per document for certified copies. Standard plain copies run $1 per page. These fees are set by state statute and apply to most records issued from the clerk's office.
Assumption Parish is part of the 23rd Judicial District, shared with Ascension and St. James parishes. The 23rd JDC handles all district court cases, including domestic matters. Marriage licenses are issued through the clerk's office and become part of the permanent public record once filed. Anyone can request a copy of a marriage or divorce record by visiting the office, calling, or submitting a written request by mail or fax.
The contact page at assumptionclerk.com/contact/ provides the current address, phone number, fax, and email for the Assumption Parish Clerk of Court.
For marriage or divorce record requests by mail, use the mailing address listed on the contact page.
Property and Land Public Records
As Ex-Officio Recorder, the Assumption Parish Clerk of Court maintains deeds, mortgages, UCC filings, and other land records. These property public records are part of the official record of Assumption Parish and are open to the public. Title examiners and attorneys use these records to trace land ownership. Residents can search property records in person at the Napoleonville office or through the online ePortal.
Land records dating to the 1700s give Assumption Parish one of the longest property record histories in Louisiana. This is especially relevant for researchers tracing historical land grants or succession records. Records of this age may not all be digitized, so an in-person visit to the courthouse may be needed for the oldest documents. The clerk's office can advise on what is available online versus what must be viewed in person.
Note: Military discharge certificates filed after July 1, 2000 are exempt from public access under La. R.S. 44:20 and cannot be released to the general public.
Statewide Louisiana Public Records Resources
Several statewide tools help Assumption Parish residents find public records beyond the clerk's office. The Louisiana Secretary of State at sos.la.gov handles business entity records, elections, and the State Archives. Historical records are searchable at sos.la.gov/historicalresources/. Business filings go through GeauxBiz. The vital records index at sos.la.gov covers historical births, deaths, and marriages across the state.
Formal public records requests to state agencies follow the process at sos.la.gov. Under Louisiana's public records framework, all government bodies must respond promptly. Individuals who want to review their own criminal record have a specific right under La. R.S. 15:588. This right is separate from a standard public records request and goes through the Louisiana Bureau of Criminal Identification and Information.
The statewide Louisiana clerks portal at laclerksportal.org provides free index access to Assumption Parish public records across all 64 Louisiana parishes.
Free indexes here can help confirm a record exists before you request full copies from the Napoleonville clerk's office.
Nearby Parishes
Assumption Parish sits within the 23rd JDC alongside Ascension and St. James, and neighbors several other parishes with their own public records systems.